Open Gym Coordinator (Vacant)
The Open Gym Coordinator will maintain a working relationship with officials from the city of Monona,
Village and Town of Cottage Grove, and the MG School District and schedule gym practice times for
MGSC teams during the off-season.
Volunteer/Picnic Coordinator (Vacant)
The Volunteer/Picnic Coordinator will recruit volunteers to assist with MGSC
activities and positions and will match willing volunteers with MGSC needs. The
Volunteer/Picnic Coordinator will maintain a list of prospective volunteers and
maintain a log that explains the various volunteer functions and helps new
incoming volunteers. Volunteer/Picnic Coordinator will coordinate the annual End
of the Season Picnic(s). The Volunteer/Picnic Coordinator will coordinate
obtaining food, raffle items, and guests for the picnic. The Volunteer/Picnic
Coordinator will organize games and other activities that are part of the
picnic. The Volunteer/Picnic Coordinator will obtain attendance estimates from
coaches for the year end picnic.
Field Coordinator (Vacant)
The Field Coordinator will maintain a working relationship with officials from the city of Monona, the Village and Town of Cottage Grove,
and other sports organizations whose needs for playing space and time may overlap MGSC needs. The Field Coordinator will work with
municipality's Parks Department to ensure fields are mowed on a suitable schedule. The Field Coordinator will maintain a master game
schedule for all fields and will schedule coaches' requests to reschedule games and practice times. The Field Coordinator will procure
materials necessary for field maintenance and may assist the Field Managers in preparing fields each season. The Field Managers report
to the Field Coordinator. In the absence of a Field Manager, the Field Coordinator will be responsible for this role. There will be one
Field Coordinator for Monona and one Field Coordinator for Cottage Grove.
Marketing/Team Sponsorship Coordinator (Vacant)
The Marketing/Team Sponsorship Coordinator will coordinate and conduct fundraising efforts for the MGSC and will be responsible for
recruiting team sponsors for the U6-U8 teams. The Marketing/Team Sponsorship Coordinator will maintain a working relationship with
other organizations(i.e., MG Soccer Booster Clubs) within the community who may assist with MGSC fundraising activities. The
Marketing/Team Sponsorship Coordinator will prepare press releases and notify members and the public of MGSC fundraising activities as needed.
Secretary
The Secretary will record and distribute the minutes of all MGSC meetings and
other communications to executive board, and all board members and team
representatives. The Secretary will maintain a working relationship with
individuals in local government and the school system to facilitate making
contact for MGSC to be recognized for agenda items at board meetings. The
Secretary will assist the President in scheduling of meetings, setting agendas
and booking meeting rooms. The secretary will monitor coaches’ licenses within
MGSC, insure timely updates and distribution of renewals. The Registrar, the
Picture Coordinator and the Website Coordinator report to the Secretary. In the
absence of one of these roles, the Secretary will be responsible for these
tasks. The secretary will serve a 2- year term and will be elected on an even
year (See Article III, Section 2c).
Treasurer
The Treasurer will maintain MGSC financial records and accounts, report to the
Board and membership as required, recommend the annual player fees, receive
requests for player fees waivers, and authorize disbursements for MGSC expenses.
With the assistance of the Registrar, the Treasurer will collect player and team
fees, pay required dues and fees to affiliated organizations, and disburse funds
to the Equipment Coordinator and coaches for such expenses as may be necessary
(to include referees’ fees). The Treasurer, with the assistance of the
President, will prepare an annual budget for Board consideration and approval.
The Fundraising Coordinator reports to the Treasurer. In the absence of this
role, the Treasurer is responsible for this task. The Treasurer will serve a
2-year term and will be elected on an odd year (See Article III, Section 2d).
Age Commissioners
The Age Commissioners will assist the Age Directors with any delegated duties as
assigned by the Age Director. There may be one (1) U6-U8 Age Commissioner and
one (1) U9-U10 Age Commissioner for Monona and one (1) U6-U8 Age Commissioner
and one (1) U9-U10 Age Commissioner for Cottage Grove. There may be one (1)
U11-U14 Age Commissioner and one (1) U15-U19 Age Commissioner for all of MGSC.
Age Commissioner’s names and contact information should be provided to all
players’ families on their respective aged teams for reporting of any team
related grievances to the club. Age Commissioner positions will be filled as
needed.
Field Manager
A Field Manager will be assigned to each MGSC soccer field, and will be directly
responsible for monitoring the condition of that field and field equipment.
Field Managers, working with the Field Coordinator, will schedule and supervisor
work parties to mark, line, and repair fields, and will maintain temporary and
permanent soccer field goals. Field Managers will ensure the fields are
maintained and set up for soccer play each week.
Equipment Coordinator
The Equipment Coordinator will determine MGSC team and field equipment needs to
include team uniform needs. The Equipment Coordinator will confirm with the
Treasurer that funds are available, as approved in the budget by the Board, for
the purchase of equipment and supplies. Purchases other than balls, goalie
gloves and pads, nets, cones, flags, and first aid kits will require Board
approval. The Equipment Coordinator will distribute equipment and supplies as
needed. The Equipment Coordinator will maintain inventory records of the Club’s
equipment.
Uniform Coordinator
The Uniform Coordinator will be responsible for ordering uniforms for all MGSC
teams. Prior to each season, the Uniform Coordinator will order, acquire and
distribute uniforms as is appropriate for each team. The Uniform Coordinator
will provide uniform numbers assigned to each player to the Registrar to be
included in team roster information.
Picture Day Coordinator
The Picture Day Coordinator will work with photographer to schedule picture
dates and send dates to coaches, coordinate each team’s designated picture time,
distribute pictures to teams.
Website Coordinator
The Website Coordinator will maintain the MGSC website. The Website Coordinator
will update the website as MGSC events, news, schedules warrant and will ensure
timely and effective MGSC internal and external communication. The Website
Coordinator will establish and maintain a working, interactive web page that
maintains standings, schedules, news, links, manager information, and other
pertinent information that facilitates communication within the MGSC and the
greater soccer community.